11 Templates for Sending Documents to HR

When communicating with Human Resources, clarity and professionalism are paramount. Whether you're applying for a job, submitting documents for onboarding, or requesting a change in your employment status, using a well-crafted template can make the process smoother. Here are 11 templates designed to help you effectively communicate with HR when sending documents.

1. Resume Submission Template

Subject: [Your Name] - Resume Submission for [Position Name]

Dear HR Team,

I am interested in the [Position Name] role at [Company Name]. Please find attached my resume for your consideration.

Thank you for your time and consideration.

Best regards, [Your Name]

2. Onboarding Document Submission Template

Subject: [Your Name] - Onboarding Documents

Dear HR Team,

As part of my onboarding process, I am attaching the required documents. Please let me know if any further information is needed.

Thank you!

[Your Name]

3. Request for Leave Template

Subject: [Your Name] - Leave Request from [Start Date] to [End Date]

Dear HR Team,

I would like to request leave from [Start Date] to [End Date] due to [Reason for Leave]. Please find attached the necessary documents supporting my request.

Thank you for your attention to this matter.

Best regards, [Your Name]

4. Change of Personal Details Template

Subject: [Your Name] - Update of Personal Details

Dear HR Team,

I am writing to inform you of a change in my personal details. Please find attached the relevant documents reflecting these changes.

Thank you for updating my records accordingly.

Best regards, [Your Name]

5. Performance Review Documentation Template

Subject: [Your Name] - Performance Review Documentation

Dear HR Team,

As part of my performance review, I am attaching supporting documentation that highlights my achievements and contributions over the past year.

Thank you for your consideration.

Best regards, [Your Name]

6. Timesheet Submission Template

Subject: [Your Name] - Timesheet Submission for [Period]

Dear HR Team,

Please find attached my timesheet for the period of [Start Date] to [End Date]. Kindly review and process it at your earliest convenience.

Thank you!

[Your Name]

7. Expense Report Submission Template

Subject: [Your Name] - Expense Report for [Period]

Dear HR Team,

I am attaching my expense report for the period of [Start Date] to [End Date]. Please review and process it accordingly.

Thank you for your attention to this matter.

Best regards, [Your Name]

8. Training and Development Request Template

Subject: [Your Name] - Request for Training and Development Opportunities

Dear HR Team,

I am interested in furthering my professional development. Please find attached a list of training courses and development opportunities that I believe would benefit me and the company.

Thank you for considering my request.

Best regards, [Your Name]

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9. Feedback on HR Policies Template

Subject: [Your Name] - Feedback on HR Policies

Dear HR Team,

I would like to provide some feedback on the current HR policies. Please find attached my detailed feedback and suggestions for improvement.

Thank you for considering my input.

Best regards, [Your Name]

10. Resignation Letter Template with Attached Documents

Subject: [Your Name] - Resignation Letter and Final Documents

Dear HR Team,

I am writing to formally resign from my position at [Company Name], effective [Resignation Date]. Please find attached my resignation letter and any final documents pertaining to my employment.

Thank you for the opportunities provided during my tenure here.

Best regards, [Your Name]

11. Follow-up on Document Submission Template

Subject: [Your Name] - Follow-up on Document Submission

Dear HR Team,

I am writing to follow up on the documents I submitted on [Submission Date]. Could you please confirm receipt and provide an update on their processing status?

Thank you for your prompt response.

Best regards, [Your Name]

Using these templates as a starting point, you can tailor your communications to fit the specific needs of your situation, ensuring clarity and professionalism in your interactions with the HR department.