18 SharePoint Phishing Email 2022 Best Practices

In the ever-evolving landscape of cybersecurity, SharePoint phishing emails have become a common tactic used by malicious actors to gain unauthorized access to sensitive information. As we move into 2022, it's crucial to stay vigilant and adopt best practices to protect your organization from these threats. Here are 18 best practices to help you mitigate the risks associated with SharePoint phishing emails.

1. Educate Your Employees

The first line of defense against phishing emails is a well-educated team. Regularly train your employees to recognize phishing attempts and teach them to report suspicious emails immediately.

2. Use Strong Passwords

Enforce strong password policies and encourage employees to change their passwords regularly. This adds an extra layer of security to your SharePoint accounts.

3. Enable Multi-Factor Authentication

Implementing multi-factor authentication (MFA) for SharePoint access significantly reduces the risk of unauthorized access, even if a user's credentials are stolen.

4. Keep Software Up to Date

Regularly update your SharePoint system and all related software to ensure you have the latest security patches and bug fixes.

5. Restrict External Sharing

Limit external sharing capabilities in SharePoint to reduce the risk of sensitive information being accidentally leaked to unauthorized parties.

6. Monitor User Activities

Keep track of user activities within SharePoint to identify any suspicious or unusual behavior that might indicate a phishing attack.

7. Implement Email Filtering

Use robust email filtering systems to block phishing emails before they reach your employees' inboxes.

8. Verify Email Sources

Train employees to always check the sender's email address and verify its authenticity before clicking on any links or attachments.

9. Use Secure Connections

Ensure that all connections to SharePoint are made over secure protocols like HTTPS to prevent data interception.

10. Avoid Clicking Suspicious Links

Never click on links in emails that seem suspicious, even if they appear to come from a trusted source.

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11. Scan Attachments for Malware

Always scan email attachments for malware before opening them, as they can contain harmful code that can infect your system.

12. Backup Your Data Regularly

Regularly backup your SharePoint data to ensure you can quickly restore it in case of a security incident.

13. Implement Access Controls

Restrict access to sensitive information within SharePoint based on user roles and responsibilities.

14. Monitor for Unusual Login Attempts

Keep an eye out for unusual login attempts, such as logins from unusual locations or devices, which could indicate unauthorized access.

15. Use Dedicated Security Solutions

Invest in dedicated security solutions that can detect and block phishing emails specifically targeting SharePoint users.

16. Establish an Incident Response Plan

Have a clear incident response plan in place to quickly respond to and mitigate the damage caused by a successful phishing attack.

17. Conduct Regular Security Audits

Periodically conduct security audits to identify and address any vulnerabilities in your SharePoint environment.

18. Stay Informed About Threats

Keep up to date with the latest cybersecurity threats and trends to ensure your defenses are always one step ahead of potential attackers.

By following these best practices, you can significantly reduce the risk of falling victim to a SharePoint phishing email attack. Remember, security is everyone's responsibility, so make sure your entire team is on board and committed to maintaining a secure environment.