19 Customer Invoice Email Template Examples

When it comes to billing and invoicing, clear and professional communication with your customers is crucial. An invoice email is not just a notification but also a reflection of your brand's professionalism and customer service standards. In this article, we'll explore 19 customer invoice email template examples that you can customize to suit your business needs and enhance your communication with clients.

1. Standard Invoice Email Template

This basic template provides all the necessary details, including the invoice number, due date, and payment instructions. It's straightforward and to the point, making it easy for customers to understand their payment obligations.

2. Friendly Reminder Invoice Email

For a more personal touch, try a friendly reminder email that thanks the customer for their business and gently reminds them of the upcoming payment. This approach helps to maintain a positive relationship with your clients.

3. Detailed Invoice Breakdown Email

【AOTsend Email API】：AOTsend is a Managed Email Service for sending transactional emails. Support Email Types: reminders, authentication, confirmations, notifications, verification codes, invoices, password resets, account activations, billing statements, two-factor authentication (2FA), and one-time passwords (OTP) emails, etc. $0.28 per 1000 Emails. 99% Delivery, 98% Inbox Rate.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

If your invoices include multiple items or services, a detailed breakdown email can be helpful. This template lists each item, its price, and any applicable taxes or discounts, giving the customer a clear overview of their charges.

4. Invoice with Payment Options Email

Provide your customers with flexibility by offering multiple payment options. This email template outlines various payment methods, including online payments, bank transfers, and even check payments, making it easier for customers to choose their preferred way to pay.

5. Invoice with Attachment Email

Sometimes, it's more convenient to send the invoice as an attachment. This email template briefly explains the attached invoice and provides a link or button for easy download.

6. Past Due Invoice Reminder Email

For invoices that are past their due date, a polite reminder email is essential. This template strikes a balance between urgency and professionalism, encouraging prompt payment without being too aggressive.

7. Invoice with Discount Offer Email

As an incentive for early payment, consider offering a discount. This email template promotes a time-sensitive discount for customers who pay their invoices before the due date.

8. Invoice with Thank You Message Email

Show your appreciation to customers by including a thank you message in your invoice email. This template not only delivers the invoice details but also expresses gratitude for the customer's business.

9. Invoice with FAQs Email

Anticipate customer questions by including an FAQ section in your invoice email. This helpful template provides answers to common queries about payments, due dates, and more, reducing the need for additional customer support.

10. Customizable Invoice Email Template

For businesses that want to maintain a consistent brand image, a customizable invoice email template is ideal. This template allows you to incorporate your company's logo, colors, and messaging, ensuring a professional and cohesive communication experience.

11. Invoice with Payment Confirmation Link Email

Give your customers the option to confirm their payment online with a simple click. This template includes a link that directs customers to a secure payment confirmation page, streamlining the payment process.

12. Multi-Currency Invoice Email Template

If you operate in multiple countries or accept payments in various currencies, this template is for you. It clearly displays the invoice amount in the customer's preferred currency, eliminating any confusion about conversion rates.

13. Invoice with Tax Breakdown Email

For businesses that charge taxes, transparency is key. This email template provides a detailed breakdown of taxes applied to the invoice, helping customers understand their total charge.

14. Invoice with Recurring Payment Option Email

Offer your customers the convenience of recurring payments by including this option in your invoice email. This template explains how customers can set up automatic payments, saving them time and effort.

15. Invoice with Refund Policy Email

In case of any dissatisfaction, it's important to inform customers about your refund policy. This email template outlines the steps and conditions for obtaining a refund, ensuring a smooth and fair process.

16. Invoice with Contact Information Email

Make it easy for customers to reach out with questions or concerns by including contact information in your invoice email. This template provides multiple ways to get in touch, such as email, phone, or live chat.

17. Invoice with Loyalty Program Details Email

Reward your loyal customers by informing them about your loyalty program. This template explains how customers can earn points or rewards with each payment, encouraging repeat business.

18. Invoice with Shipping Details Email

If your invoices include shipping charges, this template provides customers with all the necessary shipping details, including tracking information and expected delivery dates.

19. Invoice with Survey Link Email

Gather feedback from your customers by including