18 Tax Invoice Email Template Examples

When it comes to sending tax invoices via email, having a clear and professional template is crucial. Not only does it ensure accurate communication of billing details, but it also reflects the professionalism of your business. Here are 18 tax invoice email template examples to help you craft efficient and effective billing emails.

1. Standard Tax Invoice Email Template

Subject: Tax Invoice for [Service/Product] - [Invoice Number]

Dear [Customer Name],

Please find attached the tax invoice for the [service/product] you purchased from us. The invoice number is [Invoice Number] and the total amount due is [Amount].

Thank you for your business. We appreciate your prompt payment.

Best regards, [Your Name] [Your Position] [Company Name]

2. Detailed Tax Invoice Email

Subject: Your Tax Invoice [Invoice Number] for [Service/Product]

Dear [Customer Name],

【AOTsend Email API】：AOTsend is a Managed Email Service for sending transactional emails. Support Email Types: reminders, authentication, confirmations, notifications, verification codes, invoices, password resets, account activations, billing statements, two-factor authentication (2FA), and one-time passwords (OTP) emails, etc. $0.28 per 1000 Emails. 99% Delivery, 98% Inbox Rate.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

We have attached your tax invoice for the recent purchase of [service/product]. The invoice, numbered [Invoice Number], details the breakdown of costs, including taxes.

The total invoice amount is [Amount]. Kindly remit payment at your earliest convenience.

Thank you for choosing [Company Name].

Sincerely, [Your Name] [Your Position]

3. Friendly Tax Invoice Reminder

Subject: A Friendly Reminder About Your Tax Invoice [Invoice Number]

Hi [Customer Name],

Just a quick reminder about the tax invoice we sent you for [service/product]. The invoice number is [Invoice Number], and the total due is [Amount].

We'd appreciate it if you could make the payment soon. Thanks!

Cheers, [Your Name] [Company Name]

4. Tax Invoice with Payment Instructions

Subject: Tax Invoice [Invoice Number] and Payment Details

Dear [Customer Name],

Please see the attached tax invoice for your recent purchase. Invoice number [Invoice Number] is due for payment of [Amount].

For your convenience, we've included detailed payment instructions. Thank you for your attention to this matter.

Best regards, [Your Name] [Company Name]

5. Follow-Up Tax Invoice Email

Subject: Follow-Up on Tax Invoice [Invoice Number]

Dear [Customer Name],

We noticed that the tax invoice [Invoice Number] for [service/product] is still pending payment. The total amount due is [Amount].

Could you please confirm the status of your payment? Thank you for your prompt response.

Best regards, [Your Name] [Company Name]

6-18. Additional Tax Invoice Email Templates

You can continue this pattern, creating variations of the above templates to suit different scenarios, such as:

1. Tax Invoice for Ongoing Services
2. Tax Invoice with Discount Applied
3. Urgent Reminder for Overdue Tax Invoice
4. Tax Invoice for International Customers (with Customs and Duty Info)
5. Tax Invoice with Multiple Items
6. Simplified Tax Invoice for Small Transactions
7. Tax Invoice with Credit Note Attached
8. Tax Invoice for Partial Delivery of Services
9. Tax Invoice with Revised Payment Terms
10. Tax Invoice for Pre-paid Services
11. Tax Invoice with Special Instructions for Bank Transfer
12. Tax Invoice Confirming Refund Process
13. Final Reminder Before Legal Action for Overdue Tax Invoice

In each template, remember to include relevant details like invoice number, due date, amount, and any specific instructions or information pertinent to the transaction. Keeping the emails clear, concise, and professional will enhance your business communication and facilitate smooth payment processes.