13 Professional "Meeting Reminder Email Wording" Examples

When it comes to business communications, meeting reminders are crucial for ensuring everyone is on the same page. Crafting a professional and effective meeting reminder email can be the difference between a successful and an unproductive gathering. Here are 13 examples of professional meeting reminder email wording to help you nail your communication.

1. Clear and Concise Reminder

Subject: Meeting Reminder – [Meeting Name] on [Date]

Dear team,

This is a reminder that we have a meeting scheduled for [Date] at [Time]. Please ensure you are prepared and on time.

Thanks, [Your Name]

2. Detailed Agenda Reminder

Subject: Upcoming Meeting Reminder – [Meeting Name], [Date]

Team,

A friendly reminder that our meeting is scheduled for [Date] at [Time]. Please review the attached agenda and come prepared with any necessary materials.

Looking forward to a productive session.

Best, [Your Name]

3. Reminder with Action Items

Subject: Reminder: [Meeting Name] on [Date] – Action Items Included

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Colleagues,

As a reminder, we will be meeting on [Date] at [Time]. Please find attached the action items discussed in our previous meeting. Be prepared to discuss your progress.

See you there, [Your Name]

4. Friendly Yet Professional Reminder

Subject: Don't Forget! [Meeting Name] on [Date]

Hi team,

Just a heads up that our meeting is coming up on [Date] at [Time]. Let's make this one count!

Cheers, [Your Name]

5. Reminder with Pre-Meeting Preparation

Subject: Reminder: [Meeting Name] – Pre-Meeting Prep

Dear all,

A reminder that our meeting is on [Date] at [Time]. Please go through the attached documents before the meeting for a smoother discussion.

Thanks, [Your Name]

6. Urgent Meeting Reminder

Subject: URGENT: Reminder for [Meeting Name] on [Date]

Team members,

Due to the urgency of the matters we'll be discussing, it's crucial that everyone attends the meeting on [Date] at [Time]. Please prioritize this.

Regards, [Your Name]

7. Reminder with Participation Encouragement

Subject: Meeting Reminder: [Meeting Name], [Date] – Your Input is Vital!

Hi everyone,

Looking forward to our meeting on [Date] at [Time]. Your active participation and fresh ideas are highly encouraged.

See you soon, [Your Name]

8. Reminder with Location Details

Subject: Location and Time Reminder for [Meeting Name]

Dear colleagues,

A reminder that our meeting will take place at [Location] on [Date] at [Time]. Please arrive early to avoid any delays.

Best regards, [Your Name]

9. Technical Meeting Reminder

Subject: Tech Meeting Reminder: [Meeting Name] on [Date]

Team,

Reminder: Our technical meeting is set for [Date] at [Time]. Please have your laptops and necessary software ready.

Thanks, [Your Name]

10. Reminder with Follow-Up Information

Subject: Follow-Up and Reminder: [Meeting Name]

Hello team,

As a follow-up to our previous discussions, let's continue our conversation at the meeting on [Date] at [Time]. Please be prepared to discuss progress.

Best, [Your Name]

11. Reminder for a Large Group

Subject: Group Meeting Reminder: [Meeting Name], [Date]

Dear all,

With so many of us participating, it's essential to be on time for our meeting on [Date] at [Time]. Please spread the word!

Warm regards, [Your Name]

12. Reminder with Conference Call Details

Subject: Conference Call Reminder: [Meeting Name]

Hi team,

Reminder: Our conference call is scheduled for [Date] at [Time]. Dial-in details are attached. Please be on time and muted until called upon.

Thanks, [Your Name]

13. Formal Meeting Reminder

Subject: Formal Meeting Reminder – [Meeting Name], [Date]

Dear colleagues,

I am writing to formally remind you of our upcoming meeting