12 Steps to Get Email Notification from Google Forms

Google Forms is a powerful tool for collecting information, but it's even more useful when you can get instant email notifications for each new response. Here are 12 steps to set up email notifications for your Google Forms:

Step 1: Create or Open Your Google Form

Start by creating a new Google Form or opening an existing one. Ensure your form is set up correctly with all the necessary fields.

【AOTsend Email API】：AOTsend is a Managed Email Service for sending transactional emails. Support Email Types: reminders, authentication, confirmations, notifications, verification codes, invoices, password resets, account activations, billing statements, two-factor authentication (2FA), and one-time passwords (OTP) emails, etc. $0.28 per 1000 Emails. 99% Delivery, 98% Inbox Rate.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

Step 2: Access the Script Editor

Once your form is ready, click on the three dots in the top right corner and select "Script editor" from the dropdown menu. This will open a new tab with the Apps Script editor.

Step 3: Set Up the Script

In the Apps Script editor, you'll need to write a simple script that triggers an email notification whenever a new form response is submitted. You can find various templates and tutorials online to help you with this step.

Step 4: Authorize the Script

Before running the script, you'll need to authorize it to access your Gmail account for sending emails. Follow the prompts to grant the necessary permissions.

Step 5: Test the Script

It's essential to test your script before deploying it fully. You can do this by submitting a test response to your form and checking if you receive an email notification.

Step 6: Deploy the Script

Once you've confirmed that the script works as intended, you can deploy it. This ensures that the script runs automatically whenever a new form response is submitted.

Step 7: Configure Email Settings

Within your script, you can customize the email notifications. Set the recipient email address, subject line, and message body to suit your needs.

Step 8: Monitor Responses

Now, whenever someone submits a response to your Google Form, you'll receive an instant email notification. This allows you to monitor responses in real-time, which is especially useful for time-sensitive surveys or registrations.

Step 9: Troubleshoot Issues

If you don't receive notifications, check your script settings, ensure the email address is correct, and verify that the script is still authorized to access your Gmail.

Step 10: Optimize for Mobile

Since many users access Google Forms on mobile devices, ensure your form and email notifications are optimized for mobile viewing.

Step 11: Regularly Update Your Form

As your needs change, don't forget to update your Google Form and the associated script to reflect any new fields or requirements.

Step 12: Enjoy the Convenience of Email Notifications

By following these steps, you've successfully set up email notifications for your Google Forms. Now you can enjoy the convenience of being immediately notified whenever someone submits a response, allowing you to respond promptly and efficiently.

Implementing these 12 steps will significantly enhance your Google Forms experience, making it easier to manage and respond to form submissions in a timely manner.