14 Professional Phrases for Your Invoice Is Attached

When it comes to invoicing, clarity and professionalism are paramount. Using the right phrases not only enhances the clarity of your invoices but also projects a sense of credibility and trustworthiness to your clients. Here are 14 professional phrases you can use to make your invoices more polished and effective.

1. Invoice Details

Start your invoice with a clear and concise introduction, outlining the basic details of the invoice. For example:

• "Invoice Number: XYZ-1234"
• "Invoice Date: MM/DD/YYYY"
• "Payment Terms: Net 30 days"

2. Services Rendered

Provide a detailed breakdown of the services you have provided. This section should be clear and specific, leaving no room for ambiguity.

【AOTsend Email API】：AOTsend is a Managed Email Service for sending transactional emails. Support Email Types: reminders, authentication, confirmations, notifications, verification codes, invoices, password resets, account activations, billing statements, two-factor authentication (2FA), and one-time passwords (OTP) emails, etc. $0.28 per 1000 Emails. 99% Delivery, 98% Inbox Rate.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

• "For professional services rendered from [start date] to [end date], as detailed below:"

3. Itemized List

Give an itemized list of the services or products provided, along with their respective costs.

• "Description of Services: [specific service]"
• "Quantity: [number]"
• "Unit Price: $[amount]"
• "Total Price: $[amount]"

4. Subtotal and Taxes

Show the subtotal of all the itemized charges and any applicable taxes.

• "Subtotal: $[amount]"
• "Taxes: $[amount]" (if applicable)

5. Total Amount Due

Specify the total amount that the client needs to pay, including all charges and taxes.

• "Total Amount Due: $[amount]"

6. Payment Instructions

Provide clear payment instructions, including the payment method, payment deadline, and any late fees that may apply.

• "Payment is due within 30 days of the invoice date. Please make payments to [your bank account details or other payment methods]. A late fee of $[amount] will be charged for each day the payment is delayed beyond the due date."

7. Contact Information

Include your contact information in case the client has any questions or concerns about the invoice.

• "For any queries related to this invoice, please contact [your name] at [your email or phone number]."

8. Thank You Note

End your invoice with a polite thank you note to show appreciation for your client's business.

• "Thank you for choosing our services. We appreciate your business and look forward to continuing our partnership."

By incorporating these professional phrases into your invoices, you not only enhance the clarity and professionalism of your billing communication but also improve your chances of being paid promptly. Remember, an invoice is not just a demand for payment; it's also a reflection of your brand and your commitment to providing excellent customer service.

Using these 14 professional phrases, you can create invoices that are clear, concise, and polite, ensuring that your clients understand exactly what they are paying for and when the payment is due. This, in turn, can help to foster a positive business relationship and improve your chances of timely payments.