10 Sample Emails for Requesting a Certificate of Employment

When applying for a new job, visa, or any other official purpose, a Certificate of Employment can be a crucial document. This certificate serves as proof of your employment history, job responsibilities, and the duration of your service with a particular organization. Here are 10 sample emails you can use as a reference when requesting a Certificate of Employment from your former or current employer.

1. Formal Request for a Certificate of Employment

Subject: Request for a Certificate of Employment

Dear [Employer's Name],

I am writing to formally request a Certificate of Employment from [Company Name]. I require this document for [specify the reason, e.g., visa application, job application, etc.].

I was employed at [Company Name] from [start date] to [end date] in the position of [your position]. During my tenure, I was responsible for [briefly describe your job responsibilities].

It would be greatly appreciated if you could provide me with this certificate at your earliest convenience. Please find attached a draft of the certificate for your reference.

Thank you for your assistance.

Best regards, [Your Name]

2. Brief and Direct Request

Subject: Request for Employment Certificate

Dear [Employer's Name],

Could you please issue me a Certificate of Employment? I need it for [specify the reason]. My employment details are as follows:

• Position: [Your Position]
• Employment Dates: [Start Date] to [End Date]

Thank you.

[Your Name]

3. Detailed Request with Background Information

[Similar structure as above, but with more details about your employment history, achievements, and the specific purpose of the certificate.]

4. Request with Appreciation

[A polite request expressing gratitude for the opportunity to work with the company and the need for the certificate.]

5. Urgent Request for Certificate of Employment

[If you need the certificate urgently, mention the deadline and the reason for the urgency.]

6. Request with Attached Draft Certificate

[Similar to the first email, but with an emphasis on the attached draft certificate for ease of processing.]

7. Simple and Straightforward Request

[A basic request email with all the necessary information for the employer to process the certificate.]

8. Request for a Specific Format

[If you require the certificate in a specific format or with specific details, mention them in this email.]

9. Follow-Up Request

[If you have already made a request and haven't received a response, use this email to politely follow up.]

【AOTsend Email API】：AOTsend is a Managed Email Service for sending transactional emails. Support Email Types: reminders, authentication, confirmations, notifications, verification codes, invoices, password resets, account activations, billing statements, two-factor authentication (2FA), and one-time passwords (OTP) emails, etc. $0.28 per 1000 Emails. 99% Delivery, 98% Inbox Rate.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

10. Request with Additional Documents

[If you need to attach additional documents like your resignation letter, last payslip, or any other relevant information, use this email template.]

In each of these emails, make sure to personalize the content, clearly stating your name, position, employment dates, and the specific reason you need the Certificate of Employment. Remember to be polite and professional, as this will increase the chances of a swift and positive response from your employer.